Document & share early learning

A comprehensive documentation solution
to engage parents and support teachers.

configure preschool software

Bolster teacher performance

Visible online documentation, productivity tools and feedback loops improve child-teacher interactions, and outcomes.

engage parents

Engage parents meaningfully

Communicate learning linked to plans and goals, inform parents and inspire real conversations.  

Supporting quality practice

Developed in New Zealand, Educa is intuitive learning story and documentation software – child eportfolios, planning, curriculum linking, assessments, teacher portfolios, more.

Educa supports improving learning outcomes. Our documentation encourages feedback and cooperation in a community formed around each child. Here’s how:

  • More learning-focused parent feedback
  • Online sharing of ideas and working with peers
  • Mentoring & reflections help teachers hone their craft

It’s all about strengthening child-teacher connections, and that’s when the magic happens!

Communicate Your Approach

By linking observations shared with parents to curriculum and/or plans, you communicate your educational value and approach, and attract feedback. Send announcements and news to your families from our message dashboard.

Enable Continuous Improvement

Online creates visibility and access. Knowing it’s seen by others raises standards. Sharing of templates and ideas, document review, post Policies.

Support & Retain Teachers

Each teacher has a private portfolio for reflections, etc. Mentoring settings add support where needed. Teachers love the life-affirming feedback from having a closer connection to parents. More here

Save Time All Day Long

In addition to the efficiency of having it all online in one place, Educa streamlines documentation and has dozens of features and shortcuts designed to save time.

Share Policies & Resources

Use Educa’s Policies module to write or upload policies seen by teachers only or by parents also. Our Resources portal is for reference material for teachers, info and forms for parents.

Reports, Reports, Reports

Reports on learning for each child, on parent engagement, on teacher activity and more help you understand your service and save time in compliance.

Educa Replaces …

educa replaces email

Emails, Mailchimp, …

Emails can’t be saved to a portfolio, and get lost in cluttered family inboxes.

Mass messages and child stories go to the parent phone, stories save to a portfolio.

educa replaces blogs


Blogs are impersonal and don’t feel private. And so parents don’t engage.

Educa is private, you will engage parents like never before.

facebook educa replaces shutterfly

Facebook, Shutterfly, …

These channels are time consuming and compromises, not intended for school use.

Educa is made for sharing stories about learning.

Any Device, Anytime, Anywhere

Child Portfolios

Observations (or learning stories) are shared with families and saved to a downloadable portfolio.

Forms & Assessments

Use our form builder to put everything online for easy access, e.g., staff appraisals, service review forms, child assessments.

Any Curriculum

Upload any framework or goal set or create your own. Then link to anything you write in Educa.

childcare app on iPhone

Print When Needed

Stories can be printed beautifully, with borders. Include sections or not, depending on your purpose.

Custom Planning

Lesson plans, individual and group plans. Work individually or collaborate. Share with parents, link to stories.

Foreign Language Versions

Users can choose Educa in English (default), Maori, Mandarin, Spanish or Arabic.

Set your service apart.

Join 250,000 educators & families worldwide.

Try Educa now

Start your free trial today, no credit card required.

Partners & Endorsements

montessori early childhood logo early childhood council national coalition of campus children centers Homebase MUSAC for schools Wonder of Learning Reggio Exhibition ELEA My Waitlist for ECE penelope qip

jackie lints educare“Educa gives us a place to build and grow the picture of a child. This story can be shared with parents and future teachers, which they can contribute to and work in partnership with the centre to build these skills at home. A true partnership, where else can you get this?!”


“It also allows us to set organisational goals for teachers and centres so that they can go on an educational journey, and be reflective and evaluative of what they do. It is a tool that can create time, and a tool that allows us to lift the quality of what we are doing irrespective of the regulations we have to follow.”

Jackie Lints, Co-Owner, Educare Group

"Educa has made our preschool more connected, more efficient and more in tune with parents. Everyone loves it."
Jane Peterson Teacher, Early Learners
“Fantastic way to communicate with families. Easy, effective and efficient. Saves precious time for teachers by providing a simple format."
Kelli Booth Owner & Founder, Riverhead Montessori
"From a business owner’s perspective the move to Educa has been an investment. It engages our families and educators more than ever. We’ll never look back."
Susan Phua Managing Director, Wild Things Child Care