Document & share early learning

Captivate families and save precious time.
Manage your entire process in one place.

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Advance quality practice

Encourage teacher reflections, work with mentors and create preferred workflow.

engage parents

Engage parents meaningfully

Communicate learning to engage parents like never before.  

Making More Time For The Children

Plans, observations, curriculum, teacher portfolios, communications, parent portal, forms, reports — at your fingertips

Developed in New Zealand, Educa is an intuitive learning story and documentation platform that makes educators more efficient and makes learning more visible.

  • Easy to share — documentation, observations, ideas
  • Visible — child info, work & input from others
  • Link — to curriculum, plans, documents
  • One-stop solution — planning, assessments, reviews
  • Access anytime — update on the go, all at your fingertips
  • One-click reports — on children, centre activity

Educa builds a community around every child. Everyone who cares about a child can see and understand the approach and therefore everyone can contribute.

Observations Linked To Learning

At the heart of Educa are the “stories” that can be linked to any curriculum goals or plan, shared with parents, printed and saved in child portfolios as evidence of learning.

Convenient Teacher Portfolios

Each educator has a private portfolio to store documents and record reflections and inquiry, linked to standards and evidence in Educa. Plus mentoring settings to help new teachers. More here

Documentation For Compliance

Educa has form builders and templates that can be tailored to meet most compliance requirements — observations, assessments, reviews, appraisals.


Individual and group plans, lesson plans and reviews are all available in Educa, for use by individual educators or to work on in teams.

Family Collaboration

Observations linked to curriculum or planning goals are the starting points for meaningful conversations and feedback.

Your Own Private Website

Send announcements and news to your families from our message dashboard. Share policies and resources in your secure parent portal.

Tools to raise program standards

family engagement software

Make best practice visible

Create documents, templates and procedures staff can see, and follow. Help your team learn from each other.

How it works >

preschool communication software

Communicate clearly

Observations linked to learning help families understand (and value) your approach, encouraging engagement.

Communications, made easy >

child care software security

Develop staff

Mentoring settings and teacher portfolios give you the tools to create a career development and learning mindset.

Teacher portfolios >

Any Device, Anytime, Anywhere

Child Portfolios

Observations save automatically to a downloadable child portfolio – evidence of learning.

Parent Communications

Send to all parents, extended family and/or teachers or use a private parent-teacher channel.

Productivity Tools

Daily routines to manage feeding, etc. Online forms to save paper and make it easier to collaborate.

childcare app on iPhone

Foreign Language Versions

Users can choose Educa in English (default), Maori, Mandarin, Spanish or Arabic.

Parent Documents Online

Share policies and resources in a parent portal. Save printing and paper costs, reduce paper handling.


Make informed decisions looking at centre activity. Download for compliance or management.

Partners & Endorsements

montessori early childhood logo early childhood council Homebase My Waitlist for ECE MUSAC for schools penelope qip Wonder of Learning Reggio Exhibition

Set your service apart.

Join 250,000 educators & families worldwide.

Try Educa now

Start your free trial today, no credit card required.

"Educa has made our preschool more connected, more efficient and more in tune with parents. Everyone loves it."
Jane Peterson Teacher, Early Learners
“Fantastic way to communicate with families. Easy, effective and efficient. Saves precious time for teachers by providing a simple format."
Kelli Booth Owner & Founder, Riverhead Montessori
"From a business owner’s perspective the move to Educa has been an investment. It engages our families and educators more than ever. We’ll never look back."
Susan Phua Managing Director, Wild Things Child Care