Create learning stories on the web & mobile devices

What is Educa?

Educa is a web-based portfolio of a child's growth and development at an early childhood centre. It allows parents and early childhood teachers to share a child's journey and gain valuable feedback. With over 60,000 active children and 90,000+ users in 85 countries around the world we know you will love Educa like they do.


Educa takes learning into the home and across the world as it happens, engaging all members of the extended family. Parents will become your advocates and promote your service to the wider community. Educa completes the learning circle by enabling parents to support learning at home and contribute feedback to educators to enhance their child’s learning and sense of wellbeing.

So Easy

We understand users of Educa will have a wide range of IT skills. Knowing that, we’ve made Educa simple and easy to use. It’s a powerful effective tool for educators and parents that will save you time and make your life easier.


Educa provides FREE iOS and Android apps for download to mobile devices. The Educa Touch app means parents and family members can view stories, images and videos of their child’s learning at home, work or while on the go. Parents can also create stories using their devices and share them securely with educators.


Using Educa online portfolios reduce your footprint on the planet. Portfolios can be completely electronic and able to be accessed by parents and extended family anywhere in the world.



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Share in your child’s learning activities

With Educa you can share in your child’s activities and daily routine, all online. Educa gives you a unique insight into your child's learning by combining the advantages of the internet with a portfolio. You can see photos and read stories about their day as they happen or at your own convenience. Continue reading to learn how you can benefit from Educa.

Mobile Apps

You and your family can access new stories about your child from anywhere with the native iPhone and Android apps. You can even nominate grandparents and other relatives so they can log on to view your child’s learning. Being able to easily view photos, watch videos and read learning stories means you can keep up to date and feel more involved in your child's education.

Talk with your teacher

Does the same person pick Luke up every day? Is his teacher already gone when you are finally off work and arrive to pick him up? With Educa you can talk to your child's teacher online, make comments on learning stories and talk about future goals for your child. You can also create your own stories to share interests and knowledge about your family with the centre. Educa makes it convenient for you to keep up a high level of communication with your child’s teacher/s.

What newsletter?

We all know how a piece of paper can magically disappear... no more of that! All newsletters, notices about field trips and forms for picture day are stored online. You no longer have to search through piles of paper or ask for a new copy, you simply log on to Educa and have all the information right in front of you.

Sharing pictures, videos and stories

With everything online, your children’s photos, videos and stories are available at home. This means you can download, print and frame pictures right away and still have access to the original images. You can also take photos and create your own stories at home to share with your child’s centre.

Secure data

At Educa we put children first; part of that means keeping their data safe, ensuring only authorised users get access. Only the teachers and family members can view your child's data. Everything is stored safely on our server using SSL encryption - the same security banks use - so you know your data is safe.

Access anywhere, any time

Educa is designed so that you can access it from your computer and mobile device, anywhere and anytime you have internet access. There are no restrictions and you don't have to remember to return it to the centre after you borrow it (like a hard copy portfolio). Educa is always there.

Make life easier for teachers

We are blown away with the feedback we are getting from family on Educa. We have had more feedback in three weeks on Educa than in the last three years on our family blog.

Irene McAllister Owner / Manager - KIDSPACE Quality Early Learning Centre


Teachers have access to a secure e-profile page for each child in their care. They can attach learning stories/observations to individual children's e-profile pages, or assign one learning story to a group of children with the click of a button.  All e-profiles and learning stories are secure and easily accessible by teachers and families at any time.

Learning stories/Observations

Educa provides simple and flexible ways for creating learning stories, observations and group stories. Learning stories can be linked to teaching goals. If you use Curriculum, any early learning framework or your own philosophies, you can link the teaching outcomes to them with little effort. All learning stories are printable so you can file copies in children’s profile books.


With Educa's built-in Curriculum Library you can quickly link any observation to the relevant learning goals, what a time saver! You can even create your very own curriculum based on individual requirements. It's a fantastic feature that links directly into our reporting tools too, creating a personalised learning report for each child.

Reports Module

Educa provides a range of comprehensive reports which demonstrate children's learning using tables and graphics. These reports help centres and teachers understand children's learning progress, providing great tools to improve learning outcomes and to keep track of curriculum activities. The reports are also a great tool to demonstrate parental engagement at your centre.

Story approval

Educa offers a simple review process that enables authorised teaching staff to approve learning stories before they are sent to families. Early learning centres can use this feature to ensure a consistently high-quality service is provided to every child’s family. This feature is optional and can be switched off if not required.

Parent stories

We understand the importance of keeping children’s families involved in their early childhood education, so we enable parents and families to write learning stories within Educa. With parent stories, teachers will stay informed about a child’s interests and family experiences as well as sharing information about children’s learning progress.

Mobile Apps

Teachers can document children's learning anywhere with the innovative iPhone and Android apps. The Educa apps make it easy to take photos and videos so teachers can capture moments in a child's learning journey as they happen. Teachers can also create learning stories using the apps and give feedback on parent stories.

Centre-wide messages

Whether you want to send a newsletter, daily update or event reminder, Educa makes sure that all parents will receive these important updates direct to their inboxes. In addition, parents can comment on or respond to centre-wide messages. Educa also provides a teacher message area which can be accessed only by teachers.

Simple photo sharing

Teachers can easily attach and upload photos to learning stories and send them to the parents and family of children in their care. This helps teachers document learning progress and gives parents the comfort of knowing what their child is been up to.

Secure video

We take centres' and parents' privacy seriously and understand that posting children’s video on YouTube, Facebook or other public video sharing services can cause security concerns. All videos posted in Educa are stored securely and access is strictly restricted to the centre and each child’s parents.

Automated notifications

Educa is set up to automatically notify intended recipients by email, so you can be confident that your messages are always getting through. All individual updates and centre wide communications are also accessible through the website, so lost emails and files will never be a problem again!

Secure access

We take the security of your centre's data seriously. No one can access any of your centre's information or communications until they are invited to use Educa and have been given a valid login. Learning stories and observations, photos/videos and other relevant information about individual children is securely held, so only the children’s own parents can view it.

No software installation

Educa is delivered online via internet browsers. This makes a difference, as unlike traditional desktop software, there is no software installation required. You don’t need to worry about the painful upgrade and maintenance process - all you need to do is to use it. We will take all the hassles away for you, so you can focus on the important stuff.
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+64 0800 233 822
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+62 412 241702

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How to find us

Level 2
276 Lambton Quay
New Zealand

PO Box 8051
The Terrace, Central
Wellington 6143
New Zealand

A plan for every centre size

30 child profiles
Unlimited storage
Telephone support
SSL encryption
Data backup
$49 + GST
per customer, per month
Free Trial
60 child profiles
Unlimited storage
Telephone support
SSL encryption
Data backup
$79 + GST
per customer, per month
Free Trial
100 child profiles
Unlimited storage
Telephone support
SSL encryption
Data backup
$99 + GST
per customer, per month
Free Trial
100+ child profiles
Unlimited storage
Telephone support
SSL encryption
Data backup
$1 + GST
per child, per month
Free Trial

Running a chain of centres?

If you have a group of centres or even just specific requirements, we're here to help! We can customise a plan to suit your specific requirements or discuss new features that you need. Please contact us to discuss your requirements today.



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Our customers are enjoying the benefits

Case Study: Acorn Early Learning Centre

Parents’ feedback has been very positive and the number of parents logging in has significantly increased. As well as improving communication between the centre and parents, it is helping parents to be more connected with their children’s day. Recently, for example, one of the children at the centre was excited to be going to his first athletic evening. One of our teachers was there and took a photo. When she got home she uploaded it to Educa. The parents were delighted to see the photo on the same evening as the event, especially as the boy’s father had been at work and unable to attend.

Educa was one of the best changes we made to our centre in 2011. It is a worthwhile investment that has made Acorn an even better centre for the families who come here.

Case Study: Opunake Kindergarten

If you are looking for an easy, time-saving and holistic way to document children’s learning in your centre, you need look no further than the web-based portfolio system Educa.

Our teachers now find it much easier to add stories to every child’s on-line Profile book, as opposed to only their own group. The feedback teachers get from families about stories is fantastic – teachers feel appreciated and that their time and work is valued. Teachers also feel that children’s learning and development is benefitting.

"We have been using Educa since 2009. It has been very useful for us to know more about our son Tonian's learning stories without meeting with staff. This is ideal for us, as we are working parents with three children. It is great that the stories can be illustrated with photos and we can leave comments on them. We have given access to Tonian's account to our extended family living overseas and they can check on his progress!"

Emma Raymond Parent

"Educa is great. It's not always easy to see or hear what your child has been up to during the day when you pick them up, but now I can see the latest stories on my children and can make comments immediately."

Rae Leatherby Parent

"Educa is such a great system. It is so lovely to be able to receive a learning story while at work. The teachers have also taken little videos of things my children are doing and it is fantastic to be able to watch those videos at work. Being able to show other family members the stories and videos is great too!"

Bayfield Early Education Centre Parent

"Educa is a good tool and easy to use to share with family overseas. It makes them feel part of my child's learning journey even though they are not physically here"

Tony and Juanette Geldenhugs Parent

"Educa is a very user friendly product, for both teachers and families. Uploading stories for individual children and connecting children to group learning experiences is simple and easy!"

Heather Gunn Teacher

"Educa offers everything we’ve been looking for. It's secure and very easy for both staff and parents. Within our first month we already had several parents that added learning stories and photos of their own to their child’s profile. The feedback from parents has increased, proving how convenient and easy Educa is."

Rachael Reddecliffe Centre Owner

"Educa's e-profiles are very effective. Wherever there's a computer parents can instantly access their child’s learning & development profiles online, as well connect with their child’s teacher. It’s all there at a click of a button. A worthwhile investment!"

Melanie Wester Business Manager

"We find Educa is great asset and makes us feel more involved in his learning. We are always delighted to read new stories along with the photos. It shows that our child is enjoying his learning and surroundings."

Pranay and Denise Anand Parent

"Educa have developed a wonderful interactive website which enables us to share children's photos, learning stories and easily communicate with parents. Nathan has exceeded our expectations with his passion to provide the best product & service and making improvements based on our suggestions. I highly recommend Educa and am happy to chat to you about it."

Catherine Holden Owner

"The online facilities of Educa have provided the community at Natural Steps an effective communication tool using IT, allowing parents, staff and children to engage in responsive conversations about what is happening at our centre. It also supports written dialogue, photographs and the use of video, allowing staff to capture and share children’s development and learning journeys, as they occur."

Maria Salt Director

"It has been a great decision to use Educa and all the staff and parents are really happy with it. We have found it very user friendly and look forward to all the new updates as they happen to make it even better. The parents are really enjoying having the feedback straight away it keeps them up to date on their child's progress and the day's developments, which gives them plenty talk about with their children each day and know what is what."

Bronwyn Pullan Owner

"Educa is awesome, it’s interactive and easy to use for all abilities. It’s a great tool for including parents in their children’s learning and development, our parents love to read stories of their children’s day and we have received lots of postive feedback from them!"

Sharee Ormond Supervisor

"I love using Educa, and I especially love getting feedback from parents! One example was a child pretending to be Spiderman. I wrote the story on Educa and the parent came back telling me that he had been rescuing his sister all week at home as Spiderman. I then let her know that we had purchased some new superhero dress ups and saved the whole conversation in his learning story."

Michelle Smithies Teacher

"We started using Educa in September 2011. By October 2011 we were fully up and running with it! The system is intuitive and easy for users at all levels. Its great advantage is that it facilitates good and regular communication between families and staff. We all love using Educa, including the children. They enjoy sharing their stories with one another using the centre computer – a great way to use ICT with the children."

Eric Hollis Owner

"We began to use Educa on a trial basis for one month but had only began the trial and already wanted to have it full time. Educa has made documentation fun. With the use of photos, videos, learning stories and assessment the staff have really enjoyed the monthly task of updating children's profiles. The parents are beginning to contribute and are sharing their children's profiles with their families. Creators of Educa - thank you."

Heather TeHuia Manager

"We are blown away with the feedback we are getting from whānau on Educa. We have had more feedback in three weeks on Educa than in the last three years on our whānau blog."

Irene McAllister Owner / Manager

"Educa is a fantastic way to foster whānau-centre relationships at a higher level. The ability to hold dialogue amongst multiple members of a whānau and centre staff means that we are learning even more about the children in our care. Parents love to be able to see the stories we make instantly and from wherever they might be at the time, and whānau that live overseas are having far more of an input and insight into those special children in their lives"

Timothy Bennett Teacher / ICT Leader

"The Educa Touch app is definitely a hit with the easy log in for updates! The online portal also has the benefit of saving precious non-contact time for teachers as documenting learning is made simple and fast, no more wasting time arranging word documents and photos into folders. In addition, the admin features of reports and participation graphs really make my job easier as I can print out progress reports to review at each staff meeting, what a bonus!"

Jeanine Gravatt Centre Director

"Educa is an amazing portal for learning stories. I have found myself more motivated to write learning stories as I find they are being read and perused much more often by parents and children. Not only that, the amount of parent feedback that we have received has increased exponentially. It is one of the most rewarding things to write a story that excites me as a teacher and to find that it is appreciated by the parents as well - EDUCA has definitely provided us an opportunity to do that."

Jing Lee Teacher

"We have started using Educa to document our children's learning since middle of November 2012. We have been receiving very positive responses from our parents and grandparents such as, 'the stories are fresh, it is fantastic to be able to view our children's daily learning and interaction irrespective of where we are, our children love to share their stories with us and watch themselves on line'. Parents and grandparents have been frequent contributor of parent stories as well. We had made the best decision to join Educa to move forward in our centre."

Rachel Loo School Administrato

"Educa is a great system that brings so much efficiency and professionalism to our work. The feedback we receive from our families is far greater than we have ever received before and therefore the connections between home and centre are so much more meaningful, in depth and regular! This system is what teachers have hoped for so long!"

Kylie van der Bel Teacher

"Educa is not only easy for teachers to use, share knowledge and learning stories, but it is also easy for parents and extended family/whanau to contribute to their child’s online portfolio. It has been a great tool for increasing parents involvement in their child’s learning within the centre. It is nice to know that the stories, photos and video clips are being viewed and appreciated. Thanks Educa."

Linda Hay Education Manager

"By using Educa, we have had only positive feedback from parents and families. The teachers enjoy the simplicity of navigating around the site. At our recent Ministry of Education full licencing visit, they were most impressed with our use of Educa for newsletters, ePortfolios and teacher's registration module. A big thank you to Educa and the team! You have made our technology skills appear so professional!"

Vivienne Kelly Centre Manager

"All staff, regardless of qualification, find Educa easy to use and perfect for our documentation. We love how easy it is to use on iPads as well as laptops, and we love the reports that show usage. Our documentation has never been so good. It was our goal as part of our Sustainability Policy to find a documentation system that was more environmentally friendly and Educa has provided this for us. We are so impressed with Educa. It is perfect with the EYLF. Thank you so much!"

Gail Gillard Centre Owner