Remote Learning & Communications When a School Closes

Supporting your students, families and staff remotely

Your school just closed unexpectedly. What now?

The community and sense of purpose that comes from working together in education is precious. And while there are online tools that can help your students, the workflow around that student activity generally requires personal interaction.

And so an unexpected closure due to Covid-19 or a weather event is distressing.

However, if you have an online platform like Educa, there’s a lot you can do to support your  students, families and teachers remotely. Educa is a community and collaboration platform. It can play a pivotal role during closures:

  1. Remote learning
  2. Family and community connectedness
  3. Messages, forum and resources for staff

Remote Learning

Because Educa creates learning visibility and connects to family, students and staff, it is well placed to support a remote learning environment.  Of course, there are inevitable interruptions to learning momentum. However,  using Educa the change in process is not as drastic as you might think. Here is how student learning can continue remotely. Teachers can:

Post class or syndicate activities for students that whanau can also view

Create SMART learning goals for each student and share these goals with whanau and the student

Continue to review student work using the Educa approval workflow where you can approve or send back for rework

Link student SMART goals to a student post, tracking evidence against the goal set

Parents are able to see much of this workflow and so can play a role in maintaining the learning momentum, in all times, but most notably during periods where schools are closed.

Teacher- Family Communications

It is distressing to lose that in-person connection to students and to the families you have devoted your life to helping.  Here are a few ways to stay connected.

Videos. Use the “Day Journal” setting in Educa so as not to identify it as a learning story. This can be a group story or an individual story.

Share ideas to continue the learning at home – using the Message Board.

Encourage families to share images of what they are doing at home. They can do that using the “parent story” feature where the story is added the student portfolio.  Or send out a message board note to your class parents, inviting them to reply with photos of what they are doing at home.  On the message board, these replies are seen by everyone on the initial message.

Start private conversations with your parents using the group story or day journals. Select parents, and replies are private, seen only by you and the parent.

Upload materials for your class in the Resources section of Educa, just for their use – games, health notices, anything.

For Principals

Keep Families Informed

The Educa Message Board is an incredible resource for keeping your parent community updated. You can communicate to everyone, by class or by group.  Many schools do weekly updates.  If your school is closed, you might consider a daily update:

  • News on your school, events in your area
  • News on families and staff members, particularly if there are concerns
  • Encourage parents to reply to messages with photos showing what they are doing at home – that all the parents can see
  • Call for volunteers or help if you need it
  • Send activity or student assignments to students at home

Making the Message Board Interactive 

Encourage feedback in your messages to preserve the sense of parent community. The Message Board works like a Facebook group in this way. The message board also has a “viewed by” feature, where you can see who is seeing your message, and who isn’t.

And finally, if you are part of a group, please don’t forget our “share” feature, for posting messages to multiple sites.

Keep Teachers Engaged

To keep your teacher community intact, post a Teacher Message. Each message and ensuing discussion can include all teachers or can be limited to a class, classes or group. For many teachers, it can be important 24-hour connection to peers – a source of information, feedback and encouragement.

Professional reflections. If teachers are at home, it is an ideal time to work on inquiry and/or reflective practice in teacher portfolios.

In addition, here are two other tools – outside Educa – that can help stay connected to staff and peers:

  • Zoom, a super-easy, free online video and audio conferencing service that has screen sharing and more.
  • Loom, a free screen-recording tool using a Chrome plug-in. Use a voiceover to point things out online, send instructions, ask questions.

Use Groups to Manage Differing Family or Teacher Circumstances

In uncertain times, circumstances change. If you need a way to track those changes or to communicate with subsections of your community, Educa has a group tagging feature.

Once you create a group — for teachers, students and parents – you will then be able to send messages just to students, parents or teachers in that group.  Teachers are able to use this feature for their group stories also.

Sharing Documents

If you have resources or policies that are of interest to parents or teachers, post them to the private Policies or Resources area and use privacy settings on each document for teachers only, or for families and teachers.

Teacher Development At Home

Use teacher form templates in Educa to create professional development plans or assignments, where the evidence of work done on this plan that can be entered into the form and/or linked to teacher portfolio posts.

We are here

Finally, please know you are not alone.  Educa support is based in New Zealand and the US, and so we have good coverage from a timezone perspective.

And if you are a customer, and are interested in what others are doing, please join the Facebook Educa user group.



Family comments on the Message Board

Sending messages to multiple sites – the “Share” button

Creating groups

Teacher portfolios for professional development

Why parent stories are important



Leave a Comment

Scroll to Top