Your QIP Process, Only Simpler – in Educa

Reduce inspection stress, focus on a higher rating

The evidence is in Educa, now your QIP process documentation can be there too!

Educa has added a number of templates to support your QIP process, from working together on reflections and collecting evidence through to submission and inspection. Educa can make inspections smoother, as it allows you to have all the evidence at your fingertips!

The QIP Process

In a recent webinar by QIP consultant, Michelle Rogers, she described the main elements of the QIP process this way:

  • Self-assess — with a focus on strengths
  • Plans for Improvement
  • Complete ACECQA summary and submit

Then, for your onsite inspection – have the evidence at your fingertips

If you read the ACECQA website it makes several important points:

  1. You can submit multiple documents
  2. Evidence is not required as part of the ACECQA submission, only for the inspection process
  3. Team involvement and multiple voices are encouraged – you do that in Educa simply by linking all participating teachers to any collaborative documents and sharing with families using your existing Educa connections.

Educa’s QIP Solution

Educa supports two approaches to the QIP process with starter templates you can adapt to your process.

#1/ Self-Assess, then Submit (2-step)

For this approach, there are 3 templates in Educa:

  1. Self-Assessment – work as a team to collect strengths and attach evidence to build your case.
  2. Submission – enter service details, summarise strengths and exceeding themes (then sent to ACECQA)
  3. Plans for Improvement – identify areas for improvement and track progress (also sent to ACECQA)

For an inspection, you would then have the choice of attaching your evidence to the forms you submitted or use the Self-Assessment form.

#2/ Submit

If you are inclined to complete your QIP submission without the self-assessment step, we have a QIP Submission template, organised by element, with suggestions and prompts to help you. If you choose this route, there would be just two documents: the QIP Submission and the QIP Plans for Improvement.

REQUEST a 1-on-1 Demo

Gathering Reflections, Managing Evidence

Here’s how we can help you get the best possible rating.

Deciding on Reflective Questions

Educa has created a “Reflective Questions” template that has all suggested questions from CELA as a starting point. Customers use this document to collect ideas on questions as they come up. It gives everyone in the team a voice before settling on which questions to use.


Educa has uploaded the NQS rating into your curriculum library so  that, when enabled, it is available for linking from teacher stories, child learning stories and plans.

With or without this link to the NQS, teacher portfolio posts, child stories and/or plans can be linked as supporting evidence. Having the additional links to the NQS in the stories or plan itself reaffirms the evidence.

You can also add external evidence, so that it’s all in one place.

Finally, we have also created reflection forms for parents to answer a single reflective question – having each item of evidence discrete will speed up your inspection process and help you show more supporting evidence of each strength you are asserting.

Self Assessment (or Finding Strengths)

Educa has replicated the ACECQA Self Assessment Tool by Element to help your team gather evidence and ideas by element – this will help you identify your strengths.

The idea is to use this assessment form as a collaborative source document.  You would then enter a summary of the ideas gathered in this form into the QIP Submission document.

QIP Plans for Improvement

Educa’s QIP Plans For Improvement template has a tab for each opportunity to improve your service.

Note, this document has a service details section, so that it can be part of your submission.  There is no need to transfer that information to any other document. Your team can then continue adding evidence to support the progress.

Making Your Inspection A Success

Time is precious during an inspection. There’s the bathrooms to check, the program cycle to review – there’s a lot to get to. But most of all, you want to be sure you have time to persuasively make your case for the rating you desire.

This is where having all of your evidence in one place can be a difference maker.

Because many of the things that make your service great are in Educa — in learning stories and observations about your children, as reflections in your teacher’s portfolio, as plans that show your process or as reflections from families — you can prepare for the inspection with just a few clicks, swapping out and upgrading evidence to support each statement.

A higher NQS rating, here we  come!



Michelle Rogers on the new NQS Standards = “Less is More.

Watch Michelle’s Webinar here

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