How to get a higher NQS rating

Managing QIP’s and ACECQA NQS Submissions in Educa

Educa Templates Run From Reflective Questions To Self-Assessment to ACECQA Filing to Inspection

Educa has always been the place where customers keep most of the evidence they need to support their NQS rating submissions.  Now we have added tools to help customers earn a higher NQS rating.  Collaborate in Educa, link to evidence in Educa, then click to submit!

The NQS ratings process is a reflection of your practice and an opportunity to win the high ratings your service deserves!  And so to help our customers succeed, we have added a number of templates.

In a recent webinar by QIP consultant, Michelle Rogers, she described the main elements of the process this way:

  • Create reflective questions and distribute
  • Self-assess — with a focus on finding strengths you can support with evidence
  • Create QIP’s for your opportunities to improve
  • Complete ACECQA requirement and submit
  • Onsite inspection – have the evidence at your fingertips

If you read the ACECQA website it makes several important points:

  1. You can submit multiple documents
  2. Evidence is not required as part of the ACECQA submission, only for the inspection process
  3. Team involvement and multiple voices are encouraged – you do that in Educa simply by linking all participating teachers to any collaborative documents and sharing with families using your existing Educa connections.

NQS rating forms in EducaEduca’s QIP Solution

Educa has taken all of this into account and has created a series of templates to make this process so much easier. If you can do it online, you can share, collaborate, access it anytime and have it all in one place.

Here is a run down of the templates and ideas we have to help you get the best possible rating.

Deciding on Reflective Questions

Educa has created a “Reflective Questions” template that has all suggested questions from CELA as a starting point. Customer use this document to contribute ideas as they come up and then settle on which questions to use.


Educa has uploaded the latest NQS so that it is available for linking from teacher stories, child learning stories and plans. Teacher portfolio posts, child stories and/or plans can be linked as supporting evidence. Having the additional links to the NQS in the stories or plan itself reaffirms the evidence.

All of this helps build an audit trail of evidence supporting each strength or as evidence in a QIP.

We have also created reflection forms which attach to the teacher profile or child profile, where teachers or parents can answer a single reflective question – having each item of evidence discrete will speed up your inspection process and help you show more supporting evidence of each strength you are asserting.

Self Assessment (or Finding Strengths)

Educa has replicated the ACECQA Self Assessment Tool by Element, with one slight change.  It is focused on helping your team gather evidence and ideas by element to find your strengths.

This template has the Exceeding Themes and Summary of Strengths questions from the ACECQA QIP Overview Template document.  YOu could use this section for notes and ideas and then write your summary for submission in the QIP Overview Template. Or you could decide to enter your summaries for submission in the Self Assessment document and add it to your submission.

There is no need to enter the information twice.

Quality Improvement Plans

Educa has created one template for QIP’s, one tab for each opportunity to improve your service.

Note, this document has a service details section, so that it can be part of your submission.  There is no need to move the information to the QIP Overview Template.

QIP Overview

This Educa template is an online replica of QIP Template on the ACECQA website. It has places to enter all of your service info, including your Philosophy, and a tab for each quality area.

If you use the Self-Assessment Tool for assessing and summarising strengths, those questions in the Overview would be left blank. Similarly, if you use the QIP Template for your quality improvement plans, you would leave the QIP sections in the QIP Overview blank also.

However, to make the submission clear, Educa has added a place to link other relevant forms, with explanation of what information they contain. And again, to emphasize, these documents are about making the case for your rating, evidence is not required at this stage.

Making Your Inspection A Success

Because many of the things that make your service great are in Educa — in learning stories and observations about your children, as reflections in your teacher’s portfolio, as plans that show your process or as reflections from families — it make sense that if your Educa site is organised and linked, come inspection day you will be able to find all the evidence you need to support a strength in a flash.

A higher NQS rating, here we  come!



Michelle Rogers on the new NQS Standards = “Less is More.

CELA PDF on Self Assessment

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